Flash Sessions
There are three types of oral presentation sessions: preformed panel, standard, and flash. The guidelines below apply to flash sessions. Flash sessions have been incorporated this year to increase interactivity throughout the presentations, following feedback from participants in the 2016 ICFP.
Please note that session specific information regarding the session chair(s), time, and location will be sent via email in early October. All sessions are 80-minute long. Each flash session has two chairs and typically eight presenters. The session will be comprised of flash presentations, a break-out poster session, and a group discussion.
- Each presenter will have maximum 3 minutes to share the highlights of their abstract. The session chairs will keep time and ensure all presenters respect speaking time limits strictly.
- Once all presentations are concluded, presenters will break out into their respective posters for a 30-minute poster session. The audience will have a chance to visit the posters and talk to the individual presenters.
- Attendees and presenters will come back to the group seating for 20-minutes of Q&A and discussion.
All presenters and the session chairs are requested to connect as a group via email before the conference. Session chairs will receive presenters’ email and initiate the communication. As a presenter, you should do the following:
Before the conference
- Share your abstract and, if available, a paper with the chair and other presenters in the session by October 22nd – three weeks before the conference.
- Share your presentation slides with the chair and other presenters by November 2nd – 10 days before the conference. You are allowed up to 3 slides (excluding the cover) to present the main highlights of your paper, keeping in mind that the other points you want to share will be discussed at the break-out session in a form of a poster. Prepare your slides in advance to ensure that the content of your presentation is delivered accurately and concisely within your 3-minute limit. Please refer to resources below for making slides that are legible, clear, and engaging.
- Resource 1: https://www.dartmouth.edu/~library/biomed/guides/powerpoint.html
- Resource 2: https://www.forbes.com/sites/allbusiness/2013/11/25/7-principles-for-making-powerpoint-slides-with-impact/#f91334b4d038
NOTE: Only PDFs or MS PowerPoint (*.ppt or *.pptx) presentations will be accepted. The ICFP 2018 computers will run MS PowerPoint 2013 and above. Use the pre-installed standard font types available in MS Office 2013 or above.
- Upload the slides (power point or PDF) by November 2nd by logging into the abstract submission system and following the instructions below.
- Log into the abstract submission system (click here).
- Click the “Upload Presentation” button on the left of the screen.
- Click the “Submit Upload Presentation” on the next screen.
You may upload revised versions of a presentation at any time until November 2. After November 2, please bring your revised presentation on a flash drive to the speaker’s room at the conference center – no later than 6PM the day prior to your presentation.
- Prepare your poster. The objective of a poster is to facilitate discussion – by outlining the findings from research, program implementation or advocacy interventions visually so that they are clearly and concisely understood. This is also an opportunity to engage interested audience members in deeper conversation about your findings. Please consult the 2018 ICFP poster guidelines for more details about the poster requirements and characteristics.
- Practice for an interactive and engaging presentation – within your time limit. Your quality presentation will contribute to a success ICFP 2018! There are many sessions and presentation, and please do your best to make lasting impact on your audience. Please refer to resources below for ideas on how to make your presentation more engaging.
- Resource 1: https://24slides.com/presentbetter/12-ideas-interactive-presentation/
- Resource 2: https://www.mentimeter.com/blog/awesome-presentations/how-to-make-your-powerpoint-presentation-interactive
At the conference
- Confirm the location and arrive early, at least 10 minutes before the start of your session. Meet the chair and confirm the session line-up.
- Give your presentation, engage the audience, enjoy and benefit from the discussion! Please respect the time limit otherwise the session will have to interrupt and ask you to end your presentation.
- Information regarding the availability of tools to facilitate interaction (e.g Poll everywhere) and translation (e.g Microsoft Translate) will be sent out with session instructions.
